Mythics, Inc. Contracts Administrator 1 in Virginia Beach, Virginia

The Contracts Administrator 1 is an entry level contracts administrator role that serves as a liaison within the Mythics Emergent Group (MEG) supporting vendor partners, customers, and MEG; Sales teams, Legal, Finance, and other departments as needed with respect to assigned Mythics and Emergent contract vehicles. This role maintains positive and open communication with Mythics and Emergent assigned contracting officers for the applicable contract vehicles (e.g., GSA, BPA’s), upkeep of current product offerings available via each contract vehicle by preparing and submitting all modifications/notifications supporting each contract vehicle in accordance with the applicable contract compliance requirements, maintains data validation between pricing provided by vendor partners and Mythics or Emergent contract vehicles to ensure that all product updates including price changes meet the applicable contract compliance requirements. This role requires a basic knowledge of the federal acquisition regulations (FAR). In addition, this role ensures that post award deliverables (e.g., sales reporting, fee reporting, technical refreshes, etc.) are compliant with the respective contract requirement.

Responsibilities and Essential Duties:

  • Prepare, submit and negotiate applicable contract vehicle modifications, such as:

  • Additions of new products/services

  • Deletion of products/services

  • Price reductions

  • Price Increases

  • Administrative revisions

  • Option renewals

  • Maintain detailed and organized files, including, but not limited to the preparation of contract briefs summarizing contractual requirements and a file for each contract vehicle that includes the original contract, all correspondence, changes/deviations, amendments, clarifications, etc.

  • Assist Mythics and Emergent Sales teams with any contractual questions or issues in response to a request for proposal or request for quote.

  • Manage eTools (e.g., GSA Advantage; SIP) based on contract requirements

  • May assist Mythics and/or Emergent Accounting with the review of quarterly contract vehicle fee recording and payment.

  • May conduct meetings/calls with assigned contracting officer for the applicable contract vehicles.

  • May assist with and attend GSA Contractor Assessment Visits (CAVs)

  • May assist sales with obtaining required information from vendor partners to comply with contract vehicle requirements, such as:

  • Commercial product certification

  • Partner discounting info

  • Trade Agreement Act Certificate

  • Information on non-standard discounts

  • Commercial price lists

  • Vendor Authorizations; GSA Letter of Supplies

  • Warranties/guarantees

  • Maintenance/repair policies and pricing

  • Assist accounting with closeout activities, as needed, for orders under the applicable contract vehicle.

  • Maintain complete confidentiality of sensitive information.

  • Perform administrative support duties for the department, and other contract support projects and assignments, as needed.

Minimum Requirements:

  • Bachelor's degree and/or equivalent combination of education and/or experience.

  • 1-2 years’ contracts experience in Federal government and commercial contracting environments.

  • Knowledge of spreadsheet and database applications, data query tools, and MS Office applications, Excel required.

  • Reseller experience a plus.

Knowledge / Skills / Abilities:

Strong written and verbal communication; Detail-oriented; Organized with ability to manage multiple projects simultaneously; Self-managed; Demonstrated ability to build positive relationships with internal and external customers; Demonstrated ability to work efficiently and effectively under pressure and tight deadlines; Flexibility

Join the Emergent Team!

Emergent offers technology solutions to education, government, healthcare and commercial customers worldwide. Our employees are the foundation of our success, enabling us to work with leading companies in every major industry and at all levels of government.

At Emergent we are looking for motivated people with the expertise and insight to tackle the toughest client issues.

We're looking for hard-working, intelligent people who like to achieve results. In return, we'll provide you with a comprehensive benefits program and opportunities to build your skills. If this sounds like a match for your skills and interests and you're up to the challenge of the innovative, service-oriented field of enterprise software solutions, we encourage you to explore our Open Opportunities and join the Emergent team today.

Emergent, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. Emergent, LLC will treat all employees equally with respect to compensation; opportunities for advancement, including upgrading, promotion and transfer, and all other terms and conditions of employment. This company is a VEVRAA Federal Contractor, and has designed and agreed to implement an Affirmative Action Program in accordance with Executive Order 11246 and VEVRAA Final Rule. Emergent, LLC is able to provide alternative methods of application for those who are unable to complete an online form. Please contact accommodationrequests@mythics.com to arrange reasonable accommodations. To read more about your rights, please visit the Department of Labor Disability Rights Fact Sheet here. For more information about Federal laws prohibiting job discrimination, please view the “EEO is the Law” Poster here.

ID: 2018-2933

Work Site - City: Virginia Beach

Department: Emergent - Corporate Operations

Work Site - State: VA

Security Clearance Level: None Required

Remote/Telecommute Available?: No - Applicants Must be Local to Work Site

External Company Name: Mythics, Inc.

External Company URL: www.mythics.com

Street: 4525 Main Street